For our location in Haywards Heath, we are looking for a highly organized team player to join our Fragrances department as a Executive Assistant & Office Manager (f/m/d) Your Responsibilities: • Executive Assistant to the General Manager -Manage and maintain the General Manager's schedule, including meetings, travel arrangements, and appointments. -Prepare, proofread, and edit correspondence, reports, and presentations for internal and external use. Conduct research, compile data, and prepare briefing materials to support decision-making. -Organize and coordinate ad-hoc meetings on or off site, including agenda preparation, minute-taking, and follow-up on action items. -Assist with confidential and sensitive matters with a high degree of professionalism and discretion. -Manage and prioritize incoming communications (emails, calls, meeting requests). -Support strategic initiatives and special projects as assigned by the General Manager. -Follow-up and Commercial Support for the General Manager & sales team -Oversee process from initiation to signature of external agreements (supply agreements, confidential disclosure agreements etc.). -Gather feedback from department heads as required during contract and supply agreement review processes. -Coordinate input from account managers and aggregate data for key business unit exercises running monthly or yearly (budgeting, latest estimates, forecasting, etc.). -Provide ad-hoc coordination and follow-up support for key commercial initiatives across the business unit, hand in hand with sales teams & sales support. • Haywards Heath Office Management -Oversee daily office operations, ensuring a clean, organized, and fully functioning work environment. -Manage office supplies, equipment, and service provider relationships. -Organize, review, and renegotiate contracts with facility service providers as needed. -Serve as the primary point of contact for vendors, facilities management, and service contract providers. -Ensure optimal customer visits to the office, managing as required logistics. -Work closely with the designated Fire Warden(s) and First Aider(s) to maintain health and safety standards within the office. -Support the onboarding and offboarding of employees, including IT setups, workspace preparation, sharing of key policies & contacts, and general orientation. -Help draft, implement, and maintain policies related to office use and visitor management. -Monitor and manage office budgets, including expense reporting, procurement activities, and posting invoices for payment processing with the finance team. oIdentify areas for improvement or investment to enhance collaboration, effectiveness, and the overall employee and guest experience in the office.